Small Business Solutions

Are you looking for ideas to reduce costs in your business?

At Dajon our focus is on helping clients eliminate cost laden manual processes associated with storing and processing large volumes of paper based documentation. This includes all types of business documentation, everything from application forms to medical records and other sensitive personal data or confidential business files such as HR records and Invoices to delivery notes and documentation associated with every business process.

The one thing that all integrated business processes have in common is that if they are paper based, they are normally slow, resource intensive and  require significant floor space.  Further, because they are critical to the operation of the organisation in one form or another, this impacts on overall efficiency, service quality, competitiveness and profitability.

Our proposition is straight forward. For minimal upfront outlay we can:

• Bring down the average unit processing cost of any process involving paper documentation
• Improve the processing time, allowing documents to be processed faster and more effectively
• Provide the business process fabric to support home working and collaboration between geographically dispersed offices and individuals
• Improve staff productivity
• Reduce error rates and their costs by implication
• Reduce the staff numbers required to operate many  business processes

Our business model is  based on digitally enabling these manual processes through a combination of our capability set:-

• Secure offsite storage for documents that you must retain to remove clutter and free up office floor space
• Secure destruction of documents at the end of their life cycle with environmentally friendly re-cycling
• Document scanning to render documents into searchable electronic format so that they can be made secure electronically (as part of the IT systems back-up strategy) and stored cost effectively to support removal of paper from the office environment
• Electronic Document Management software to store electronic documents (scanned images and all other electronic documents) providing maximum security, audit trail, version control, instant access to documents from anywhere in the world by multiple users, compliance with regulations for the retention and safe keeping of documents
• Electronic Document Workflow, taking document management a stage further by providing workflow capability to automatically route documents between individuals in order to speed up the processes they relate to and to provide controls to manage the flow. This could be for example, invoice production and processing, mail scanning and distribution, production control and in fact almost any process within an organisation that is controlled by the flow of documents between individuals or departments.