Dajon are specialists in business document scanning. We are committed to providing a secure, tailored, high-quality service using tried and trusted technologies combined with a focused, well-trained and accountable team.
With a wealth of experience gained during 30 years in the service sector, we can inject management expertise and ethical practice into our digital scanning service offerings. This has given us a reputation as a provider of unrivalled, personalised services to a wide variety of clients.
We have used Dajon Data Management for the scanning of our financial records. They have carried out their work in a very efficient and cost effective manner… we highly recommend them
Southwark Council
Cost-Effective, Professional Document Scanning
Dajon are specialists in business document scanning. We are committed to providing a secure, tailored, high-quality service using the best-in-breed technologies combined with a focused, well-trained and accountable team.
With a wealth of experience gained over a 30-year history in the service sector, we can inject management expertise and ethical practice into our service offerings. This has given us a reputation as a provider of unrivalled, personalised services to a wide variety of clients.
- Secure- A secure London-based scanning centre.
- Protected- Protected storage environment for when you need to keep your originals: provable destruction for when you don’t.
- Honest- Open and honest pricing policy, with no hidden charges, unlike many other document scanning companies.
- No Obligation- A free consultation call with no obligation.
Strettons Chartered Surveyors
Recent Project
Strettons Property Management needed help converting 700 boxes of paper into 6000 online digital records (including internal administration and confidential client lists, among many other documents) – Dajon stepped in to complete the task.
Are you looking for specific document scanning services?
Scan on Demand
Our quick turnaround Scan on Demand service gives you the option to store all of your documents in our purpose-built storage facility. We will then scan any files that you need, as and when required.
This way, you can free up office space with a cost-effective method of digital scanning services.
Bulk Scanning
Suitable for large quantities of documents. High volumes of documents are often difficult to manage and keep secure and prevent your company from working effectively.
Our experienced team will collect and scan your business documents. After scanning, your records can be sent to you via USB or stored on our secure servers ready to be transferred via SFTP when required.
Survey Scanning
If you would like us to design your surveys, we can create forms for high levels of usability and easier, thus cheaper capturing of information. At the end of your survey project, data can be compiled for easy reporting and integration with your business systems.
Historical and Archival Scanning
Scanning archival documents is a real skill that requires not just care when handling the records, but also a thoughtful and sympathetic approach to the meaning that the documents hold to your organisation and your stakeholders.
During our historical scanning process, we can capture and input key data into your organisation’s business database. This can allow you to report on historical data, and develop historical trends and patterns.
We are 100% flexible when it comes to meeting your requirements
Originals may be returned to you, destroyed or stored in our secure facilities – depending on your preferences: we are very happy to discuss your exact requirements and make recommendations from our vast experience.
Whether as a single job, or part of a wider electronic document solution, Dajon are experts in delivering a document scanning solution that works for you, with over 25 years of experience in our London-based scanning centre.
Converting paperwork and documents into digital assets is an investment in efficiency that results in a permanent, secure and flexible tool that can be stored and managed on existing IT systems.
Our superior scanning centre technology offers:
- Single and double-sided documents, simplex & duplex imaging
- Any size paper up to A3 (specialist large format scanning available up to A0, 44 inches wide
- Bar code recognition scanning and bar code indexing
- Normal scanning at 300 DPI; 600 DPI for specialist work but can work up to 9600 DPI at 48-bit colour where required.
- Scanning of stabled or bound documents is a speciality
- Black and white, greyscale and full-colour conversions
Frequently Asked Questions
- What is offsite records storage?Offsite records storage refers to the practice of storing physical documents and records at an external facility operated by a third-party records management provider. These facilities are purpose-built to accommodate the storage and preservation needs of businesses, offering secure, climate-controlled environments equipped with advanced security and surveillance systems. Offsite records storage providers offer a range of services, including document pickup, transportation, indexing, storage, and retrieval. They adhere to strict security and compliance standards, ensuring confidentiality, integrity, and availability of stored documents. Offsite storage enables businesses to free up valuable office space, reduce administrative burden, and mitigate risks associated with onsite storage, such as theft, loss, or damage.
- What is Digital Scanning?Creating a digital format of a paper document using a scanner is termed digital scanning. It is done by capturing text and images from a paper document and saving them as a digital file, most likely a PDF or image file. All the resultant digital files could be easily stored, retrieved, and shared, offering document management more efficiently than paper-based document management.
- How Much Should I Expect to Pay for Scanning?The cost of scanning documents can vary widely depending on a few factors, which include: – Volume: The more documents that need to be checked, the lower the price per page is typically. Bulk scanning services often have discounts when it comes to bulk amounts. – High Resolution: A higher resolution while scanning can be costly, just the same as some other services such as the Optical Character Recognition (OCR). – Service Provider: Different providers charge differently; some even charge per page scanned, per box, or by the hour. – Document Condition: If your documents need extra preparation, like taking off staples or fixing tears, then these could be part of the costs. Generally, professional scanning services might charge between £0.04 to £0.12 per image for standard scanning. For high-quality scans or specialised services, costs can increase. To understand and compare costs and services correctly, it is best to get price quotations from a few providers. Watch out for hidden charges, as these can often push the project’s cost over and above your budgeted amount.
- What is the Difference Between Scanning and Digitising?Although these terms are sometimes used interchangeably, the following aspects underpin each of them: – Scanning: This is the process under which physical hard copy documents are converted into digital images. The output produced is essentially a file in the form of an image, which, upon further processing, might not be easy to edit or search for specific information. – Digitising: This term is more comprehensive, encompassing scanning and subsequent conversion of those scanned images into workable forms. This typically involves OCR within the text to be made searchable and editable. Another way to describe digitising is to convert analog media into a digital format, for example, VHS tapes or audio cassettes. Put in the simplest of terms, scanning is only one component of digitising. Beyond scanning, digitising requires some additional steps to make digital files functional and workable. Knowing what digitising involves and the alternatives available could guide your decision on managing documents. Doing the scan or using mobile applications professionally would, therefore, result in a better manner of working documents. The level of costs may differ, but investment in scanning and digitising documents in whatever form to be utilised in long-term efficiencies becomes a fundamental way of later accessing information. By drawing a line between scanning and digitising, the files will be fit for specific needs and, therefore, more seamless to transition into a paperless environment.
- How Do I Get My Documents Scanned?Thinking about scanning your documents? It’s a lot simpler than you might think, and you’ve got a few good options depending on your needs:
- Do It Yourself: Got a scanner or a multifunction printer at home? Perfect for handling smaller batches of documents right where you are. It’s straightforward and cost-effective if you’re just dealing with a few items. But if you’re looking at a pile bigger than a breadbox, you might want to consider a different route.
- Mobile Scanning Apps: When you’re on the go and need a quick fix, your smartphone or tablet can come to the rescue. There are plenty of apps that let you snap a picture and turn it into a neatly scanned document. Great for capturing a receipt or a handful of pages without fuss. Just keep in mind, if you try scanning a mountain of paper this way, it could become a bit of a headache.
- Professional Scanning Services: Now, if you’re dealing with a large volume of documents or need super crisp, high-quality scans, calling in the pros is your best bet. Professional services are equipped to handle big jobs with precision—they’ll ensure your documents are not only scanned but also well-organised and easy to access.